Privacy Policy

Effective Date: August 1, 2026

At Dark Matter Law LLP (“Dark Matter,” “We,” “Us,” or “Our”), we are committed to protecting the privacy and security of your personal information. As a law firm handling highly sensitive client data, your trust is our most valuable asset. This Privacy Policy explains what information we collect from you, how we use it, how we protect it, and your rights regarding that information when you visit or interact with our website (the “Website”).

1. Information We Collect

We collect several types of information depending on how you interact with Dark Matter Law LLP:

A. Information You Voluntarily Provide to Us:

Contact Information: Your name, professional title, email address, mailing address, and phone number when you fill out a contact form, request an appointment, or subscribe to our newsletter.
Inquiry Details: Specific information regarding the legal matter you are seeking assistance with. Note that while we will comply with all confidentiality and ethics requirements regarding any information provided, you are not a client of Dark Matter unless and until a retention agreement is signed.
Professional Information: If you are a business partner or referring attorney, we may collect firm name, practice area specialization, and LinkedIn profile links.
Submission Data: Any documents, files, correspondence, or testimonials uploaded to our site.

B. Information Collected Automatically (Usage Data): When you browse the Website, our servers automatically collect data about your device and online behavior, including:

Device Identifiers: IP address, browser type and version, operating system.
Activity Logs: Pages viewed, time spent on those pages, links clicked, and referring website URLs.
Cookies & Tracking Technologies: Although we do not intentionally use cookies to persistently track information about you, website components and software may create cookies automatically during normal use.

C. Information Collected Via Cookies: To the extent website software creates either Session Cookies (which expire when you close your browser) or Persistent Cookies (which remain active for a set period), such cookies will solely be used to remember your preferences, login status, and history across multiple visits.

2. How We Use Your Information (The Purpose of Collection)

Dark Matter Law LLP uses the information collected for several critical purposes:

Service Provision: To respond to your inquiries promptly, provide you with relevant legal advice (should you become our client), and manage the lifecycle of your legal case.
Communication: To relay contact form submissions to our email systems, and to send you updates regarding your case, confirm appointments, or share relevant legal news via email.
Marketing & Promotion: We will not use your information for marketing and promotion, unless you opt-in to such use. If you do opt-in to such use, we may use that information to tailor marketing materials (e.g., sending a newsletter about recent rulings in Intellectual Property law) that align with your interests.
Website Improvement: To analyze how visitors use our Website so we can optimize page layouts, improve navigation, and enhance the user experience.
Security & Compliance: To monitor for fraudulent activity, protect against security breaches, and comply with legal and regulatory requirements (such as professional ethics rules).

3. How We Share Your Information (Disclosure)

Your information is not kept solely within our firm; we share it only when necessary to provide the service you request or as required by law. We may share your data in the following ways:

Service Providers: With trusted third-party vendors who perform services on our behalf, such as:
- Cloud hosting providers (e.g., AWS, Google Cloud) for website storage.
- Email platforms to the extent required to provide the services or feedback you request (e.g., Mailchimp, SMTP2Go or related mail delivery services). For further information, see SMTP2Go’s privacy policy here.
- Accounting and CRM software providers. (These parties are contractually obligated to keep your data confidential.)
- Third-party services (e.g., Cloudflare) who perform CAPTCHA services. For further information, see Cloudflare’s privacy policy here.
Legal & Regulatory Requirements: When required by law, subpoena, or court order.
Business Transfers: In the event that Dark Matter Law LLP is acquired, merges with another firm, or sells a portion of its assets, your information may be transferred as part of that transaction.
Referral Partners: With attorneys and businesses who refer clients to us, with your explicit consent (unless otherwise permitted by law).

4. Data Security: How We Protect Your Information

Protecting sensitive legal data is our highest priority. Dark Matter Law LLP employs robust technical, administrative, and physical safeguards:

Encryption: All data transmitted between your device and our Website is encrypted using industry-standard protocols (SSL/TLS).
Access Control: Access to stored client files and databases is strictly limited to authorized personnel within the firm.
Secure Storage: Client documents are stored on secure, password-protected servers compliant with modern data protection standards.
Vetting: Our third-party service providers must adhere to strict security protocols vetted by our IT team.

Note on Absolute Security: While we take every reasonable measure, no system is 100% impenetrable. We continuously monitor for threats and update our defenses accordingly.

5. Your Rights Over Your Data (Your Control)

Depending on your jurisdiction (e.g., California Consumer Privacy Act – CCPA), you have the following rights:

Right to Access: You may have the right to request a copy of the personal data we hold about you at any time.
Right to Rectification: Although no information you provide will be made public without your consent, if you believe any information we hold is inaccurate or incomplete, you may ask us to correct it.
Right to Erasure (“Right to be Forgotten”): Under certain circumstances (e.g., if the data is no longer necessary for legal reasons), you can request that we delete your personal data.
Right to Object: You have the right to object to how we use your data.
Right to Data Portability: You may request that we provide your data to you in a structured, commonly used, and machine-readable format so you can transfer it easily to another provider.

Exercising Your Rights: To exercise any of these rights, please contact us using the details provided in Section 11 below (please clearly state which right you wish to exercise). We will respond to your request within 30 days.

6. Data Retention Policy

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by professional and jurisdictional legal obligations.

Client Files: Information related to active or recently concluded matters may be typically retained for seven (7) years after the case concludes, aligning with New York Bar retention requirements.
Website Leads/Subscribers: Contact information for leads who have not engaged in a matter may be kept indefinitely unless they explicitly request removal.

7. Cookies and Tracking Technologies Policy Summary

We may use cookies to enhance your experience:

Strictly Necessary Cookies: Essential for the website to function (e.g., keeping you logged in).
Performance/Analytics Cookies: Used to measure how many people visit and which pages are popular (e.g., Google Analytics).
Marketing/Targeting Cookies: Our website does not host advertising.

Cookie Consent: By using this Website, you consent to the use of these cookies. You can manage your preferences at any time via the “Cookie Settings” link found in the footer of the Website.

8. International Data Transfers (If Applicable)

As a New York-based firm, most data is stored within the United States. However, if you are accessing our site from another country or if we utilize international vendors, your information may be transferred to and processed in countries outside of the U.S. We will take reasonable efforts to ensure that such transfers maintain an equivalent level of protection under applicable laws.

9. Children’s Privacy (COPPA Compliance)

Our Website is not directed at children under the age of 13 (“Children”). If you are a parent or guardian and believe your child has submitted data, please contact us immediately so we can take appropriate measures.

10. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time to reflect changes in our practices, technology, legal requirements, or business operations. When material changes occur, we will post the updated policy on this page and update the “Effective Date” at the top. We encourage you to review this policy periodically to stay informed about how your data is being handled.

11. Contact Us

If you have any questions regarding this Privacy Policy, our data handling practices, or wish to exercise your privacy rights, please contact:

Dark Matter Law LLP Attn: Data Privacy Coordinator

Email: contact@darkmatterllp.com

Mailing Address: Dark Matter Law LLP, attn: Privacy, 8N Front St., Ste. 044, Kingston, NY 12401

Last Updated: August 1, 2026